Offices up for election in May 2004 (Two year terms):
President
Vice-President for Organizing
Vice-President, Chief Steward
Secretary
Treasurer
E-board members from the following areas:
- East Bank
- West Bank
- Medical area
- St. Paul
- Off Campus
- Morris/Crookston
- Outstate
3 year Trustee position
Reprentatives to:
This is the final version of the ‘duties’ policy approved by the members at the November 1999 membership meeting.
Duties of Local Officers and Executive Board Members
The duties of the Local President include, but are not limited to:
Presiding at all meetings of the Local Union and of the Executive Board.
Being a member of all Local committees except Election Committees.
Countersigning all checks drawn against the funds of the Local.
Appointing all standing committees and all special committees of the Local, subject to the approval of the Executive Board.
Reporting periodically to the membership regarding the progress and standing of the Local and regarding the President's official acts.
Representing the Local Union at other meetings as required, such as meeting with University management or other AFSCME bodies.
Acting as an information/resource person for all members of AFSCME Local 3937.
Acting as Official Spokesperson for the Local, giving interviews and participating in press conferences and public forums when necessary.
Coordinating Local organizing issues with the Vice-President/Organizer and Organizing Committee.
Becoming a trained steward if not so trained prior to election.
Other such duties applicable to the office.
Temporary Chair
In the absence of the Local President or in the President's inability to serve, a Temporary Chair shall preside over the Local Membership and/or Executive Board meetings. The order for selecting the temporary Chair shall be as follows:
1. Vice-President/Organizer
2. Vice-President/Chief Steward
3. Treasurer
4. Chair elected from the Members present
The Secretary is excused from serving so as to be able to take the meeting minutes.
Local Vice-President/Chief Steward
The duties of the Vice President/Chief Steward include, but are not limited to:
Enforcing the collective bargaining agreement between the Union and the University.
Educating members about our contract.
Recruiting new stewards; training stewards; assisting stewards with grievances and problem solving; filing and arguing grievances; participating in arbitration hearings.
Working with Council 6 and the Local Business Agent to handle issues related to the contract.
Tracking workplace issues to assist the Local in developing contract proposals and other strategies for dealing with such issues.
Establishing and maintaining a grievance database, in which the Local's grievances, arbitrations cases, and other contract-related issues are kept.
Becoming a trained steward if not so trained prior to election.
Upon approval by the Local Executive Board, being authorized to act as co-signer of checks drawn on the Local funds in place of either the President or the Treasurer.
Chairing the Stewards' Committee.
Presiding at all Local membership and/or Executive Board meetings as needed (i.e. when both the President and Vice-President/Organizer are unable or unavailable to act as Chair.)
Attending Local membership and Executive Board meetings each month.
Representing the Local Union at other meetings as required, such as meeting with University management or other AFSCME bodies.
Acting as an information/resource person for all members of the Local Union.
Assisting the Vice-President/Organizer in Local organizing efforts.
Acting as Official Spokesperson for the Local, giving interviews and participating in press conferences and public forums when necessary.
Being a member of the Local News/Media Committee.
Other such duties applicable to the office.
Local Vice-President/Organizer
The duties of the Local Vice-President/Organizer include, but are not limited to:
Assisting the Local President in the work of the President's office.
In the absence of the Local President or in the President's inability to serve, preside at all Local meetings and perform all duties otherwise performed by the Local President.
Upon approval by the Local Executive Board, being authorized to act as co-signer of checks drawn on the Local funds in place of either the President or the Treasurer.
Chairing the Organizing Committee; working with the Committee to develop and implement strategies to increase the membership of the Local Union.
Acting as an information/resource person for all members of the Local Union.
Coordinating efforts with other University AFSCME Locals when called upon to conduct joint organizing efforts; helping to plan organizing-related activities such as rallies, phone banks, and contract distribution.
Acting as Official Spokesperson for the Local, giving interviews and participating in press conferences and public forums when necessary.
Representing the Local Union at other meetings as required, such as meeting with University management or other AFSCME bodies.
Being a member of the News/Media Committee.
Attending Local membership and Executive Board meetings each month.
Other such duties applicable to the office.
The duties of the Local Treasurer include, but are not limited to:
Attending Local membership and Executive Board meetings each month.
Entering all account transactions electronically using QuickBooks software.
Keeping check register current; enter all checks, deposits and transfers to savings account. Keep a running balance.
Preparing Financial Report for monthly membership meeting according to guidelines established by the International; i.e. a monthly operating statement of the financial transactions of the Local for the previous month.
Reconcile savings and checking accounts to bank statements monthly.
Depositing dues check and other income checks in Local's bank account.
Submitting paperwork to Council 6 for officer's allowances.
Submitting approved claims for Lost Time to Council 6.
Reimbursing approved members' expenses that are submitted with proper documentation.
Paying recurring bills, such as rent, Internet access, etc. and other approved expenses.
Bringing requests for donations to E-board for recommendation.
Filing yearly IRS forms, International Financial Report and other reports as required.
Keeping financial records secure and in good order. Retain and file: invoices or claim forms for all checks written, authorizations for unusual expenses, processed checks and monthly bank statements, E-board and Membership meeting minutes and financial reports, Per Capita reports.
Participating in semi-annual audit process. Provide access to records to Trustees and answer their questions.
Acting as custodian of all properties of the Local Union.
Arranging payment of the Local's surety bond as required by the International Union.
Convening Budget Committees to draft annual budget.
Being available to members for clarification of financial questions.
Training incoming Treasurer on duties and procedures.
Representing the Local Union at other meetings as required, such as meeting with University management or other AFSCME bodies.
Other such duties applicable to the office.
The duties of the Local Secretary include, but are not limited to:
Keeping a record of the proceedings of all Membership meetings and of all Executive board meetings, including carefully recording the exact wording of every motion passed.
Carrying on the official correspondence of the Local.
Arranging meeting room reservations, and telephone hookups for members attending the meeting via telephone.
Preparing and distributing copies of the meeting agendas, minutes, and related documents to Local Committees as needed as well as to the Local Membership, making such documents available to members upon request (when possible, providing them in advance to meeting attendees participating via phone hookup).
Bringing to each Local Membership and Executive Board meeting: a copy of Robert's Rules of Order; a copy of the Local Constitution and bylaws; a hard copy of the Local's record books (see below); a list of all existing Local committees and their members; any other documents which the Secretary expects may be needed at a particular meeting.
Maintaining record books (in hard copy and electronic format) in which the Local's bylaws, special rules of order, standing rules, and minutes are entered, with any amendments to these documents.
Notifying officers, executive board members, committee members, and convention delegates of their election or appointment; furnishing convention delegates with their credentials.
Attending the Local Membership and Executive Board meetings each month.
Keeping the Local Union's records in good order.
Assisting the Local President as needed in running the Local Membership and Executive Board meetings, as laid out in Robert's Rules of Order.
Chairing the Local Policy Committee.
Acting as an information/resource person for all members of the Local Union.
Making arrangements, hotel bookings, and reservations for AFSCME conventions to which the Local will be sending delegates.
Representing the Local Union at other meetings as required, such as meeting with University management or other AFSCME bodies.
Other such duties applicable to the office.
The duties of each Local Executive Board Member include, but are not limited to:
Attending Local membership and Executive Board meetings each month.
Representing the Local Union at other meetings as required, such as meeting with University management or other AFSCME bodies.
Reporting to the Local Union any concerns or issues raised by the Local members in the geographic area s/he represents, and working to address those issues.
Acting as an information/resource person to the Local Union on behalf of all members and especially the Members s/he represents.
Scheduling and chairing geographic information meetings as directed by the Local Union.
Assisting Local organizing efforts in his/her geographic area, including contract distribution; identify and recruit potential new local activists.
Other such duties applicable to the office.
Additional information on the remaining committees:
The Trustees of the local audit the Local's books at least twice a year. Training is provided. There is also a lump sum payment of $50 to each trustee upon completion of the audit.
Purpose of the task force is to assess and evaluate offfice ergonomic considerations and possible occupational health hazards associated with office ergonomics.
University wide committee that discusses safety issues across campus. Meets once a quarter for 2 hours.
University wide committee that discusses health care options and health care concerns. This position will need to work closely with the negotiating committee and local leadership to get our issues known. Meets twice a month for 2 hours.
University Labor/Management Committee
Committee of Union folks and Management who meet once a month to discuss issues of interest. Committee will decide what issues it works on.